Employers with 10 or more employees must post their completed OSHA Form 300A by Feb. 1 and keep it posted in their workplace until April 30.
The form must be posted where the company usually posts other employee notices, such as minimum wage and workplace safety notices. Form 300A summarizes the total number of fatalities, missed workdays, job transfers or restrictions, and injuries and illnesses as recorded on Form 300.
Required Information
Form 300A requires the following information from your Form 300 Log:
- The total number of non-first-aid occupational injury and illness cases.
- The total number of cases with days away from work and cases with job transfer or restriction, and the total number of other recordable cases.
- The cumulative total number of days from all injuries or illnesses, including days away from work and job transfer restrictions.
- The number of occupational injury/illness cases, including skin disorders, respiratory conditions, poisoning, hearing loss, and all other illnesses.
Common Mistakes Employers Make
Despite the form being relatively simple, many employers make mistakes filling it out. Here are the most common errors:
- Keeping one log for multiple locations – Employers must keep one OSHA 300 Log per location where they have employees and that is in operation for a year or longer. The corresponding 300A form must also be posted at each location.
- Improperly certifying the log – A company executive must certify the 300 Log and the 300A Annual Summary Form.
- Listing all workers’ comp cases – Only injuries listed under OSHA regulations must be included in the log.
When to Record a Work-Related Injury or Illness
Employers must record a work-related injury or illness if it results in one or more of the following:
- Death
- Days away from work
- Restricted work
- Transfer to another job
- Medical treatment beyond first aid
- Loss of consciousness
- A significant injury or illness diagnosis by a physician
Additional Mistakes to Avoid
- Failing to record temp worker injuries – Regulations require that contract labor or temp worker injuries be included in the OSHA 300 and OSHA 300A logs.
- Failing to post the form when there were no recordable injuries or illnesses – Many employers mistakenly believe that if they had no workplace injuries, the form does not need to be posted. This is incorrect; the form must still be displayed.